Conference venues are much more important in tailoring events to go the way you want them to than people tend to realize. Perhaps, for example, you have been delegated the task of selecting a location for your company's meet and greet with prospective clients. If the meeting goes well it will go a long way in padding the company's books for the coming year. If it does not go well, however, it could put the company well behind initial forecasts and budgets. Your choice of meeting place will give prospective clients either a positive or negative first impression about your company. More often than not, this first impression is very difficult to shed, regardless of how false it may be. The selection of the meeting place is of the utmost importance for not only your company, but also for you. With so much riding on this decision, how do you know what to look for when deciding on conference venues? |
Just like in real estate, one of the most important factors to consider in renting meeting space is location. Clients or guests will be grateful for a facility in a relatively central location with easy access to public transportation and the interstate system. The facility should also be an easy trip from the airport as many guests may be flying in for the event. Along with this, the facility should have plenty of parking to make coming and going from the event relatively painless.
Another important factor to consider is the availability of accommodations for the attendees. Generally speaking, many hotels make excellent choices for conference venues because they provide lodging for everyone that is attending the event. Nothing will make an attendee more appreciative than simply having to get dressed and hop on an elevator to arrive at your event. If the meeting space that you are using is not part of a hotel, make sure that it has agreements with surrounding hotels to get event-goers discounted room rates.
Probably the biggest no-brainer in searching for conference venues is to pay adequate attention to the spaces and the room. Since this is the place that event-goers are going to be spending the majority of their time, it is imperative to make sure that it is a comfortable, classy place. Are the seats snug and secure? Are the heating and cooling systems operable and relatively easy to adjust? Are there suitable smaller rooms available for breakout sessions? All of these questions need to be carefully considered when selecting a meeting place.
Another factor that is not nearly so obvious that must be considered is the quality of personnel. The staff that provides support to your event can make the difference as to whether or not your event is a success. Do attendees have full glasses of water? Do they know where to go at all times? Obviously, you cannot answer these questions before the event takes place, but you can ask yourself some other questions that can set you up for success. Is the facility staff professional? Are the personnel on the ball? If the answer to these questions is affirmative, your company should be in good hands.
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