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Event planning is a rewarding and exciting career. Everyday you will deal with something new. In general, these are happy occasions for your clients. Occasions like weddings, graduation parties, and anniversaries are all things to be celebrated. Since so many events are such happy times for your clients, the last thing you want to do is have something go wrong on their big day. Here are four ways to avoid major pitfalls when planning an event: 1. Budget, Budget, Budget! When planning a major event, it is important that you stick to your budget. This seems like an obvious thing to do, but you would be surprised at how easy it is to go over your budget in no time flat. Ensure that you have done enough research ahead of the occasion so you have a good idea of what to expect when it is time to pay the bills. Also, do what you can to keep your budget as low as possible. You may not be able to have a say in the cost of the facility, but you can control the expense of the menu by selecting less expensive choices. 2. Get Everything in Writing This cannot be stressed enough. You absolutely must have all contracts completed in writing. Never, ever make a deal verbally or with a handshake. You are asking for problems. Something as simple as tablecloths and napkin rental should have a contract. You need to know what you are getting, when it should be delivered, and what happens if something with the delivery goes wrong. A contract is the event planners best friend. 3. Don't Sweat the Small Stuff An important aspect of event planning is keeping your cool. It can be easy to get obsessed with every small detail of an event. This will only lead to undue stress. Instead of focusing on individual decorations, one should focus on colors and an overall theme. Dedicate time to the entire menu rather than planning every individual dish. If you are truly feeling like you are in over your head, consider hiring a friend or a temporary worker to help out. This way you can delegate the smaller details while you focus on the bigger picture. 4. Don't Get Too Comfortable The majority of planning is done well in advance of the scheduled day. Event planning always ebbs and flows as tasks are completed. It will be tempting to sit back and relax during those down times. Here's a fair warning-don't ever get too comfortable. If you think there's nothing to be done, do something anyway. Call and confirm details. Ask vendors if they need assistance with anything. Check in with your clients to see if they have some expectations you weren't aware of. Doing these things can help eliminate any confusion on the big day. That is when you can relax. Event planning is fun and exciting, but you have to always be on your toes. These four tips will ensure that your next occasion goes off without a hitch! When in need of help with event planning, Syracuse NY residents choose SKY Armory. Learn more at http://www.skyarmory.com/.
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