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Catering halls are excellent locations for big events like weddings, parties, corporate meetings, and showers. They offer a plethora of perks, including providing meals, drinks, seating, room for a DJ and dance floor, and much more. Whether you're planning your next large event, or a smaller and more intimate gathering, consider contacting catering halls in your area as potential venues. Expert event planners have a handful of questions they ask every venue they're considering when they begin the planning process, and below we share their tricks with you to help you along the way. 1. Which dates are available? In the early stages of planning, you will have an idea of a month or time of the year you're considering. Depending on how far in advance you're planning, and what time of the year it is, you might have limited options. The best rule of thumb is to call as early as possible to reserve your space, particularly if you're hoping to have your party around the holidays. Otherwise, you might need to be prepared that you will have to consider a weeknight or off-peak options. 2. How many people can the location hold? Whether you're planning a large party or a small gathering, it's important to ask catering halls how many guests they can accommodate. This question will also open up the discussion for additional rooms or space they may have available that you have not considered, or one that isn't mentioned on their website. Many venues offer smaller, more intimate facilities in addition to large banquet rooms and will have something to fit both your needs and your budget. 3. (& 4.) How much is the rental fee and what is included in that fee? Are there discounts for the off-season or weekday events? It's important through the planning process to always be mindful of your budget, so asking these questions up front can help you to plan appropriately. The answer to this question can also give you valuable information for negotiations down the road, as it's possible that your venue of choice will offer to waive the rental fee with a minimum dining purchase, or will have a discount available for an off-peak time. 5. What is the cancellation policy? While no one ever wants to cancel a party, this is an important question to ask so that you understand what will happen to your deposit, and if you will incur any additional fees. This is also a great question to ask if you're planning far in advance and are still researching possible venues. If you are hoping to secure space on a very busy or popular date, you might want to hold space at one venue while you're still doing research if you won't be penalized. 5. Is there a contingency plan (for outdoor space)? If you are choosing a lovely outdoor locale as your venue, be sure to ask what happens in the case of bad weather. Many catering halls will have alternate options and the ability to accommodate you, and it's worth knowing in case of an emergency. These five tips should have you well on your way to choosing the right space for your upcoming party. Whenever you're choosing a potential vendor, be sure to ask lots of questions and get all of your final proposals in writing so you are able to compare and contrast to make the absolute best decision for your needs and budget. When looking for catering halls, Bergen County residents visit Ramsey Golf & Country Club. Learn more at http://www.ramseycountryclub.com/.
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