In-office printing capabilities are much better than they used to be. Desktop computers allow employees to print either to a dedicated or shared machine somewhere in the office, and many of these machines feature color and collating options. Advances in technology have brought the cost of buying this equipment down over the last ten years, but there are still limitations. Sometimes, professional printing services are the best choice for your project. |
Depending on the size of your office and staff, your equipment might not be efficient at handling large-quantity print jobs. Large quantities put a lot of strain on the system. Some machines heat up and malfunction with too many consecutive copies. Large tasks would require someone to stand by during the job to clear jams and restart the machine, which may not be the best use of an employee's time. Certainly, if your copier doesn't hold a large volume of paper, it wasn't designed for a big job.
You also need to consider the cost comparison. If your project is large enough to use up an entire ink cartridge or a noticeable amount of your paper supply, it may be less expensive to engage outside printing services. Some ink cartridges are very expensive to replace. The normal replacement of the cartridges is already in your budget, but buying an extra one for a big job could hurt your bottom line. Paper supplies are the same: a sharp increase in your paper expenses for the month might put your project over budget. Printing services can offer a lower price for large jobs.
In addition, you can save time by sending your job out. If you have a tight deadline, a professional company can usually get the job done faster. They have more machines than your office and a whole staff of people dedicated to printing services. With clear communication and a carefully scheduled timeline, you could have the job done much faster than if you had to do it yourself.
The professionals also have expertise that you probably don't have in your office. When your project includes a complex layout, graphics, multiple pages, folding, or stapling, you're better off sending it out. Professionals have the software to handle complex layouts and graphics. They also offer machines that can collate, fold, and staple. Professionals have all the machines to handle complex jobs, and they know how to use all of those features.
You would think that getting the project done in-house would save you time and money, but in some cases, it just doesn't. For large quantities, if you add up the cost of materials and supplies, you'll see you're not going to save money doing it yourself. By assessing the size and complexity of your project and knowing when to send it out, you can save time and money with printing services.
For residents of Princeton, printing services information can be found by visiting http://www.us1printing.com/account/contact.
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