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Is Document Management Necessary For Organization? by Ritika Basu






Is Document Management Necessary For Organization? by
Article Posted: 08/16/2017
Article Views: 558
Articles Written: 5
Word Count: 604
Article Votes: 0
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Is Document Management Necessary For Organization?


 
Construction,Software
How many times has it happened that your manager looks for some critical files, asks for your help, but you too are unable to find the right file. Not to panic you can find it right away in shared drive. You can simply type it and find multiple files in same name. You get confused which one to refer to. As panic begins to set in your boss shouts and calls you to find if you have got the right file. So what to do ?

Shed away your worries as there’s something simpler and easier. Document Management is an efficient way using which organizations can manage, store, access and track all documents from a central hub of information.

Document Management has good number of benefits:

Better Communication

A Document Management system (DMS) can help establish faster collaboration among employees. You can quickly access documents and share them with project team members. A robust DMS helps to work together on the same project with no hassle. You can work real time with latest documents even on the go.

Reliable Document Version Control

Now working with the latest set of documents and keeping the information current can be a problem. With document management software, it is easier to keep track of documents and keep them up-to-date. A document can be easily uploaded and then you can easily manage the versions online. You can archive manage, track and access documents with absolute ease.

Cost & Time Savings

It takes quite a long time to locate a specific document, and it is often the most common problem faced by employees. This not only costs man ours but this tedious search can indeed lead to costly mistakes if the right file in not at your hand in time of need. DMS solves this problem for you as you can get documents right at your fingertips. All documents will be organized and it will be very easy and fast to locate the right information with just a few clicks. You can simply use tags like in social media and find relevant information.

Enhanced Security

All documents are secured and stays protected against any natural hazards. Now with two step authentication coming up with SKYSITE DMS you get an extra layer of protection for your important files.

Easily Accessible

Construction project teams are highly fragmented. While some stay in office, some has to regularly visit the jobsite. Cloud based construction document management software helps to keep you connected with your team. All the updated documents are right at your fingertips and can be accessed even on the go.

Increase in Productivity Levels

Trying a document management system can save you loads of time be it in managing, tracking or in accessing data. This provides an employee with added time to concentrate on more important work. The time used to search particular information can now be accessed very easily. All documents are stored in a single digital hub. As you get access to updated information always and can also go back to the revision history there are less chances of errors. It’s also easier to keep a tab on RFO and punchlist progress. With various permission levels all your data stays absolutely secured.

Integrates with other apps

All your documents stored in Google Drive, One Drive, Egnyte can be moved to the SKYSITE cloud. The app integrates well with other software making it easy for a brand to #MaketheSwitch to a construction based cloud based DMS. So, now no need to choose generic solutions.

Are you using a DMS? If not choose a robust and scalable software.

Related Articles - document management software, construction document management, Document Management system,







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Completely useless, should be removed from directory.
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08/25/17 - 8:57:29 PM - NIDA AFZAL
NICE ARTICLE ON IS DOCUMENT NECESSARY FOR ORGANIZATION...WWW.MICOEQUIPMENT.COM

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