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The hosted email service can be highly beneficial in managing your business communications. You can find a dedicated company to set up a hosted account on your behalf. This professional account can be your single mode of managing all business communications. Microsoft Outlook is the most reputable professional email service. People actually rarely use Outlook for personal communications. Find the company that can set up an Outlook account on your behalf. Setting up the Microsoft email requires certain elaborations usually not observed in other major email providers. So, you need to find a service that can adequately assist you in setting up the hosted account. Dedicated administrator to consult: You need to find a service where a dedicated administrator would look up to your email transactions. You may have queries on handling the transactions. Maybe, a client called you to enquire whether you received his email. You check your account, and there is no email from the client! In such situations, you need to contact the administrator immediately with your disconnect. See whether the service has been mistakenly marking crucial client emails as spam. Confidentiality contract: You must always verify that the hosted exchange service has a compact confidentiality contract in place. Go through each and every clause of the contract to find out about the legibility of the service. Make sure to confirm that there is no contract lock. Only services suffering from client insecurity ask for a contract lock. A good service does not need a lock to retain clients. If it is high quality, you would not choose another service. Totally secured system: You need to ensure that the hosted email service operates in totally secured framework. Enquire about the encryption of the email. See whether they use advanced bank level 128 bit encryption protocol. Also, you have to see that the service uses the most advanced hardware systems at their facility. Failsafe backup data security: The hosted email service must be able to provide failsafe backup data security. In the event your server crashes, you must not be losing your crucial email data. The company must have a good backup and fast restoration system. Stringent anti-spam filters: Emails are prone to receive spam offers. Most of these are identity theft scams. Some of them even have nefarious attachments with them. If you click on these attachments, it can effectively ruin your entire system. So, the email service must have strong anti spam filters receiving constant updates. No spams should enter your mailbox in any case. 24/7 chat support: You may need to contact the hosted exchange service anytime. The internet never takes a blink. So, the company must have professional agents manning the 24/7 chat support system. Verifying these critical parameters can help you to find a good hosted email service. Look for the company that fulfills all of the above obligations completely. You must not compromise on the security of your business transactions. Also, enquire whether you can also receive the emails on your mobile phone. This ensures that you are always in the network, even on the go.
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