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The responsibilities of a notary includes verification of identities, witnessing signatures on legal documents and authenticating duplicate copies of a legal paper, when you sum them all up, they refer to one thing --- the truth. A notary public, to be able to certify and prove in the documents that truth is seen, should be able to put in a seal or a stamp along with his signature. Places differ on what things they would require to be evidences of notarization. Some would require a notary seal, others a notary stamp, wherever you may be, it is important that you get acquainted with what place requires what to keep your documents safe and reliable in whatever purpose it may serve you. Regions which would require an embossing seal are Alabama, the District of Columbia and the U.S. Virgin Islands. For places requiring notary stamp, these are Arizona, California, Florida, Idaho, Illinois, Minnesota, Nebraska, Nevada, Oregon, Pennsylvania, Tennessee, Utah and West Virginia. Some places necessitate either a notary seal or a notary stamp, and these are Alaska, Arkansas, Colorado, Delaware, Georgia, Hawaii, Indiana, Iowa, Kansas, Maryland, Massachusetts, Mississippi, Missouri, Montana, New Hampshire, New Mexico, North Carolina, North Dakota, Ohio, Oklahoma, South Carolina, South Dakota, Texas, Virginia, Washington, Wisconsin and Wyoming. There are also places without any requirements at all (Connecticut, Kentucky, Louisiana, Maine, Michigan, New Jersey, New York, Rhode Island and Vermont). It is important that a notary becomes aware of his stamps and seals because it holds his main responsibility and his reputation as a notary as well. He should not allow anybody to gain access of such object or else somebody might use it for illegal purposes; even his employer cannot use it --- the notary stamp or seal is his alone. In the case of getting new notary stamps or notary seals, the notary is to destroy or deface the old one to avoid misuse of such object. Not only notaries are to check their stamps or seals, recipients are advised to do the same --- know if the stamp or seal you've been paying for or availing of is legal. To know such, you might as well consider the following: (1) when you are availing of the services of a notary public, try to check first the imprint of their actual stamp and the validity year. Notaries are required to renew as indicated by the state's notary guidelines. (2) Review and look into the details of the stamp imprint. Since notaries can choose from among types to use as stamps, it should be that you consider such factor. Some stamps are embosser types (notary seal), some are rubber stamps, which can either be self-inking or needs an ink pad to produce an image, and some are electronic types --- just know if your state allows it and recognizes it for notary purposes. (3) Inspect the document stamped and make sure it's clear --- the name of the notary, the commission number of the notary and the expiry date of the commission should be clearly read, and not smudged. In case these three contents aren't found, question the legality of the notary. Legality should be ensured since these are legal documents for legal matters. To be guaranteed of such notary service to abide within the commissions' laws and regulations in notarization, consider Beaudry, Semexant, Notaire Inc., and its notaries and legal counsels would give you the best of legal and notarization matters. Kenneth is the author of this article on Notary Stamps and Seals: Evidences of the Truth. Find more information about Notary Stamps here.
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