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Web based document management system (WBDMS) provides many saving-solutions on cost, time and space. It aims at storing, retrieving, tracking and managing large number of documents of your company online. Unlike physical documents that you might need most of the time and that may get damaged during retrieval or lost during transit, online DMS will take care of your important documents. Below are details regarding the benefits you can derive from this system: First, WBDMS automates processes by speeding up document notification, exchange, distribution and approval. Uploading, accessing, storing, etc. of documents using web-based DMS is usually the same for most applications. This is because it has easy-to-use Internet-based user interface that requires only short online tutorial or self-training. Second, since it is online-based DMS solution, there is no need for you to install software. You do not need computer servers to maintain and no upfront license fees. Your documents are routed electronically along predefined workflows. With a web based document management service provider, you are protected with their latest online security system and robust infrastructure to counter any possible hardware issues. Third, you have complete control if you are an authorized user. You can access your documents anytime and anywhere as long as you have an Internet connection. You can also easily make the necessary changes to documents because they are stored in a web server. Hence, it is so easy to obtain the latest version of documents in a few seconds even when you are away from office and just staying at the comfort of your home. Fourth, you can share unlimited documents online with partners, co-workers, employees and customers. With web based document management system, collaborating with team members is fast, easy and convenient. As a result, you reduce your mail, paper, and postage expenses. Fifth, document storing, scanning and retrieval from a good DMS provider eliminate the risk of misplacing vital information or losing important electronic files. You are thus assured of document integrity through quality control processes such as audit trails, document history, security control, records retention and user activity details. Sixth, your data are protected electronically and there is 24/7/365 days monitoring by the web based document management provider. Your documents are automatically backed up by their DMS control system, which forwards encrypted copies to secure location where data can be recovered easily. Thus, there is also no risk of losing pertinent data using online DMS. Seventh, many online data management providers offer free assistance with their product/software purchase. They also offer technical support for troubleshooting problems via onsite visits, online access and live chat. Most of these providers give free access to video tutorial and onsite consultations to clients who have queries concerning document storage, retrieval and workflow. If you avail of Internet DMS service from a trusted company, they regularly provide software upgrades, backup and security, hardware support and training, administrative support and database administration. In recap, efficient online or web based document management is a simple yet time-saving and cost-effective way of collaborating or sharing information among your group mates in the company. Are you looking for more information on web based document management? Visit http://www.tallega.com/products/filebound-on-demand-software/ today!
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