|
Utilizing Optical character recognition or OCR software in your company sends a good sign to clients. It conveys that you run a forward-thinking business and that you stay up-to-date on the latest in office technology. But what is OCR software, you ask? Businesses receive and handle stacks of paper documents in the form of contracts, letters, invoices, forms, and remittances on a daily basis. All this paperwork tends to accumulate and take up valuable office space. What OCR software does is convert documents or photographs of documents and convert them into modifiable text files. These text files can then be stored, indexed, searched, edited, copied, printed, and emailed. The whole process takes minutes and streamlines paper-based business processes. Workflow Efficiency OCR software automatically turns digital photos and scans into electronic copies that can be easily edited and searched. The task takes mere minutes and can be done by one person, which means that fewer employees are needed for data management and more can focus on other, more pressing aspects of the business. The scanned documents allow for easy data retrieval. Within seconds, any employee with access to the document database can retrieve needed information. No one has to waste time going through filing cabinets and stacks of paper anymore. Profit Boost When more employees are able to dedicate their working hours to actually working on projects instead of trying to hunt down information from antiquated documents, they are able to produce more output. More output translates to more profit. Because paper-based business processes are automated, customers are served and inquiries are addressed immediately. When response time is quick, customer satisfaction increases. High customer satisfaction translates to customer loyalty, which translates to increased profits. Environmental Consciousness Document-driven business processes are not eco-friendly ones. A lot of paper is used up and wasted when it is the main medium for communication used in a company. Instead of printing out multiple copies of a particular printed or handwritten document, go the environmentally conscious route and scan the physical copy and then distribute the electronic version via email. Many of the top business companies around the globe are taking on green initiatives. Show that yours is a conscientious organization by taking their cue. Security and Disaster Recovery Data conversion software allows your company to protect information from theft, fire, and other forms of damage. Paper documents are not secure because they are predisposed to the elements and can easily be misplaced and forever lost. Digitized documents, on the other hand, are not susceptible to physical damage, can be backed up to a document database, and are password-protected. Easier Collaboration Volumes of paperwork pass through the hands of employees daily. One employee might add a note or edit a paragraph before passing it on to the next employee. This is how coworkers collaborate when paper is the medium. OCR software facilitates collaboration by converting paper documents into editable and searchable digital files that can be updated in real time and accessed from anywhere in the world. This allows colleagues from off-shore business offices to work quickly and efficiently on tasks together. If you are looking for information on OCR software? Visit http://www.tallega.com/products/capsys/!
Related Articles -
OCR, software,
| 
