Amazines Free Article Archive - Saturday, July 11, 2020
Read about the most recent changes and happenings at
Log into your account or register as a new author. Start submitting your articles right now!
Search our database for articles.
Subscribe to receive articles emailed straight to your email account. You may choose multiple categories.
View our newest articles submitted by our authors.
View our most top rated articles rated by our visitors.
* Please note that this is NOT the ARTICLE manager
Add a new EZINE, or manage your EZINE submission.
Add fresh, free web content to your site such as newest articles, web tools, and quotes with a single piece of code!
Home What's New? Submit/Manage Articles Latest Posts Top Rated Article Search
Subscriptions Manage Ezines
 Article Archive
 Advertising (133370)
 Advice (161093)
 Affiliate Programs (34740)
 Art and Culture (73731)
 Automotive (145711)
 Blogs (75126)
 Boating (9843)
 Books (17221)
 Buddhism (4126)
 Business (1329055)
 Business News (426354)
 Business Opportunities (366301)
 Camping (10966)
 Career (72751)
 Christianity (15847)
 Collecting (11638)
 Communication (115066)
 Computers (241959)
 Construction (39001)
 Consumer (49683)
 Cooking (17064)
 Copywriting (6598)
 Crafts (18205)
 Cuisine (7543)
 Current Affairs (20411)
 Dating (45787)
 EBooks (19689)
 E-Commerce (48214)
 Education (185295)
 Electronics (83506)
 Email (6400)
 Entertainment (159864)
 Environment (28941)
 Ezine (3039)
 Ezine Publishing (5447)
 Ezine Sites (1550)
 Family & Parenting (110919)
 Fashion & Cosmetics (196412)
 Female Entrepreneurs (11844)
 Feng Shui (131)
 Finance & Investment (310420)
 Fitness (106327)
 Food & Beverages (62908)
 Free Web Resources (7938)
 Gambling (30231)
 Gardening (25139)
 Government (10526)
 Health (629841)
 Hinduism (2206)
 Hobbies (44053)
 Home Business (91567)
 Home Improvement (251401)
 Home Repair (46160)
 Humor (4832)
 Import - Export (5453)
 Insurance (45144)
 Interior Design (29576)
 International Property (3485)
 Internet (190995)
 Internet Marketing (146408)
 Investment (22839)
 Islam (1167)
 Judaism (1356)
 Law (80573)
 Link Popularity (4594)
 Manufacturing (20845)
 Marketing (98882)
 MLM (14136)
 Motivation (18216)
 Music (27012)
 New to the Internet (9494)
 Non-Profit Organizations (4048)
 Online Shopping (129641)
 Organizing (7803)
 Party Ideas (11856)
 Pets (38078)
 Poetry (2234)
 Press Release (12681)
 Public Speaking (5634)
 Publishing (7526)
 Quotes (2407)
 Real Estate (126637)
 Recreation & Leisure (95347)
 Relationships (87568)
 Research (16163)
 Sales (80328)
 Science & Technology (110240)
 Search Engines (23469)
 Self Improvement (153124)
 Seniors (6235)
 Sexuality (35945)
 Small Business (49309)
 Software (83000)
 Spiritual (23473)
 Sports (116109)
 Tax (7659)
 Telecommuting (34066)
 Travel & Tourism (307744)
 UK Property Investment (3121)
 Video Games (13428)
 Web Traffic (11731)
 Website Design (56838)
 Website Promotion (36580)
 World News (1000+)
 Writing (35782)
Author Spotlight

Demonstrated exceptional leadership in the government and private sector at an executive level. Skil...more

I'm Ellisen, nice to meet you! Obviously you're here because you want to know who I am. Wel...more

Marvell Lawson is an author, professional speaker, and communication coach who works with individual...more

Farhan Fawzer is a freelance writer and Search Engine Optimizer (SEO), currently working with web de...more

I am in Nepalest tourism industery working since 2000 as a trekking porter to the senior tour leader...more

How To End Email Overload by Silvia Pencak

How To End Email Overload by
Article Posted: 07/10/2014
Article Views: 424
Articles Written: 62
Word Count: 706
Article Votes: 0
AddThis Social Bookmark Button

How To End Email Overload

Business,Small Business
Do you feel sick to your stomach just looking at your email? I did too, just couple weeks ago. Bunch of folders that never get looked at, inbox full of emails I dread to open… It was Catch 22 as emails were flooding my inbox faster than I could review or delete them. I’m very glad to have my email clean today. Even better, I have a pretty simple system in place to keep it this way in a long run. Let me share with you how I did this…

Step 1: Simplify your folders Whether you call them folders, labels or anything else, it’s important to keep it simple. I used to have multiple folders divided into sub folders. It was great for search, but useless on a daily basis. Here’s what I’ve created to simplify it…

Inbox – all the emails come here

[Your Name] Review – all the emails I need to review TODAY. There’s a psychology behind this. When you see your name assigned to a task, you know that you’re the only one who can get it done. Otherwise you might just procrastinate on it.

Weekly – all the emails I need to review by the end of the week

Monthly – all the emails I need to review by the end of the month

Processed – all the emails I reviewed, but need to keep on file

Trash – all the emails I reviewed, but it’s unnecessary to keep them

Step 2: Hire help If you are at the stage where you can afford it, I highly recommend to hire somebody to help you with the following steps. Some people to consider are…

intern student your children (they might be happy to make some extra money, plus you’re teaching them some valuable work/life skills) virtual assistant (VA) personal assistant (PA)

Step 3: Clean up the mess This was actually pretty simple to do. I decided to keep emails from the current week and moved them to Review folder. Emails from the current month were moved to the Weekly folder and rest of the emails were moved to Monthly folder. Once all the folders I didn’t want to keep were empty, I simply deleted them. This was a huge task, but it felt great to have it done.

Step 4: Schedule email time in your calendar When are you going to review, respond and file your emails on a daily, weekly and monthly basis? Depending on your email volume, you might want to allocate two 30-min. time slots per day (to review your Review folder), additional 1-2 hours per week (to review your Weekly folder) and up to 2-3 hours per month (to review your monthly folder).

In the beginning as you’re reviewing all your emails from the past, you might want to double these times to get through the old stuff faster.

Your ultimate goal is to create a routine with your email, e.g. review email twice a day, in the morning and in the afternoon. Or afternoon and evening, whatever works for you.

Step 5: Save time while ending email overload There are many ways you can save time when it comes to email. Let me give you just couple ideas to navigate you in the right direction…

Get help – if your helper from step 2 proved to be good at managing your email, why not to keep him or her on a continual basis? My assistant reviews all my emails, deleting spam and unsolicited promotions, responding to emails that need immediate attention (e.g. my clients looking for information), and divides emails to appropriate folders for me to review.

Close your email – it’s important to close your email outside of your scheduled email time. Email can be a big distraction to your productivity. Close notifications as well as email client outside of your “email time”.

Shorten your response – you’re not writing a novel. Keep your emails short, sweet and to the point.

Do you want to improve your productivity and learn more about time management? Click here to discover how to manage time YOUR way!

Related Articles - productivity, self improvement, performance,

Email this Article to a Friend!

Receive Articles like this one direct to your email box!
Subscribe for free today!

 Rate This Article  
Completely useless, should be removed from directory.
Minimal useful information.
Decent and informative.
Great article, very informative and helpful.
A 'Must Read'.


Do you Agree or Disagree? Have a Comment? POST IT!

 Reader Opinions 
Submit your comments and they will be posted here.
Make this comment or to the Author only:
*Your email will NOT be posted. This is for administrative purposes only.
Comments: *Your Comments WILL be posted to the AUTHOR ONLY if you select PRIVATE and to this PUBLIC PAGE if you select PUBLIC, so write accordingly.
Please enter the code in the image:

 Author Login 
Register for Author Account


Advertiser Login


   Limited Time $60 Offer!
   90  Days-1.5 Million Views  


Great Paranormal Romance


Steve Bye is currently a fiction writer, who published his first novel, ‘Looking Forward Through The...more

Stevert Mckenzie, Travel Enthusiast. ...more

Author of four books and two screenplays; frequent magazine contributor. I have four other books "in...more

Michael Mifsud was a House of Commons Commonwealth correspondent at the age of 16. He published Brit...more

I have been involved in nutrition and weight management for over 12 years and I like to share my kn...more

Author of Wrestler/That Dog Hunts; Available at the Kindle Store ...more

Susan Friesen, founder of the award-winning web development and digital marketing firm eVision Media...more

At LeadGenerators, we specialise in content-led Online Marketing Strategies for our clients in the t...more

Joanne Ireland, a 30-year veteran of the meeting and event planning industry, is Founder and Preside...more

I am not a writer nor am I trying to become a writer. I am an average person with average intelligen...more

HomeLinksAbout UsContact UsTerms of UsePrivacy PolicyFAQResources
Copyright © 2020, All rights reserved.
Some pages may contain portions of text relating to certain topics obtained from under the GNU FDL license