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Finding a lot of the tools and equipment you need for your office is easy. For small office tools such as staplers, tape, white-out, paper, pens and pencils, head down to your local office supply store. However, there are other more specialized pieces of equipment that will take some considerable thought and research. Here are some of the different office machines in Greenville, SC that every office should have and why you should get to work researching how they might benefit your business. Dictation Machine A dictation machine may not seem like an essential piece of hardware to have in your office, but it actually has many more benefits than just in doctors’ and lawyers’ offices, where you will most commonly see them being used. Think about it: Most people are more adept at multitasking if they are able to dictate a letter, notes after a meeting, or an email to a friend rather than stopping between tasks to type or write their message down. There are many different types of dictation machines. Some older models rely still on cassette tapes, which may still be available and may cost you less than the new digital versions. The kind you purchase for use in your office largely depends on how often you plan to use it and the quality of the recording that you need. While doctors’ offices might need their recording to be completely clear and flawless for dictation purposes, you might just be recording your messages for notes or for informal correspondence, and you might have the time to edit it after it is transcribed. If this is the case, then the quality of the recording may not have to be totally clear. Printer Even those offices that are making the move to electronic files will need a printer every once in a while. The extent of your printing needs and the day to day functions of your business will dictate what kind of printer you get, but you should have one connected to every computer in your office. If you have completely made the move to electronic storage and store everything on the cloud, then perhaps you only need one printer that serves many functions, such as a copier/scanner/printer all-in-one unit, but don’t make the mistake of thinking that you can get by without a printer at all. Scanner Scanners are extremely useful not only for sending digital copies of hard copied images and documents, but also for transferring documents into a searchable format. For example, you can download software online that is compatible with your scanner that will take hard copies of documents and scan the text and create a digital document that you can work from, edit, and therefore make searchable. Having searchable documents is essential since you will often need a specific document but don’t know where it is stored. If you know what some of the words are in the document, however, having it in a digital file will be helpful and you will be able to find what you need easier. Shredder Identity theft is a huge problem all over the world, and many business owners are oblivious to the fact that they could be contributing to the issue by not properly destroying their sensitive documents. Junk mail, employee records, even correspondence to and from clients and customers may contain sensitive data that can do a lot of damage when in the wrong hands. Investing in a high quality shredder that completely obliterates documents and any information contained on them is one of the most important security tools you can have in your business. There are many different types of hardware that you should be using in your office that you probably are not. Beyond your desktop computer or laptop, you should also consider investing in these essential office machines in Greenville, SC to make your business run smoother and more efficiently.
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