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7 Benefits of Having a Printer in Your Workplace by Cleo Gib

7 Benefits of Having a Printer in Your Workplace by
Article Posted: 12/13/2015
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Articles Written: 12921
Word Count: 646
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7 Benefits of Having a Printer in Your Workplace


The more digital the world becomes, the less necessary certain machines seem to be in getting the job done. No matter how much work you do through computers in your office, however, a printer can make your life much easier. Here are 7 reasons to look at printers in Greenville, SC for your workplace. 

Distribution of Information

Printers provide you with an alternative to email to get messages around the office. In the endless stream of digital notes and calendar appointments, it's easy for some announcements to get lost in the shuffle. A paper copy gives emphasis to a piece of information and can sit on a desk as a reminder. You may find that your printer becomes a part of your office routine as you copy and distribute a monthly or weekly page of announcements to your coworkers. This may be a good opportunity to give updates on different projects, remind employees of deadlines, parties, other important dates, and highlight members of your team.  


Printed materials can be invaluable during a meeting, as everyone can have the necessary information in front of them at all times. You can also keep your thoughts and notes organized without having to rely on a device that may freeze or prompt you for upgrades as you try to keep things moving forward. For example, you will be able to quickly print off copies of your own slides to improve your presentation and add in relevant notes.

Paper copies are also great for brainstorming sessions. You will be able to draw and write notes on the materials you've printed. Something about the action of bringing pen to paper tends to boost creativity and may help you convey ideas to the rest of your team.


Many people find that they are much more effective at editing their writing when they are working on paper instead of a computer screen. When there is a printer in the office, it's easy enough to print out something you are working on to proofread it or drop it off to a coworker for a fresh look. 


So long as snail mail remains a professional and widely used method of communication, printers will be extremely useful. A printer allows you to easily get a copy of any invoices, advertisements, address labels, forms that need signing, or other necessary pieces of your outgoing office mail.


If you will be putting out a paper product to clients and potential customers, such as fliers, newsletters, and magazines, you may still want to take your files to a place that does high-quality, bulk printing. Before you get to that point, however, you will be able to use your printer to make test copies to get a sense of the final product. This is an easy way to pass your work around and get the impressions of your clients and coworkers without having to share the file or have a device on hand. 


There are some amazing digital storage options available today, but for your own peace of mind, you may want to consider also keeping paper records of certain documents and projects. If there is a power outage or other emergency in your office, you will not feel helpless, as you will know that you have access to the most important information.  


If nothing else, having a printer in the office is convenient. Time is money, and the time you save when you would otherwise have had to run to a printing center is extremely valuable. At the same time, the print jobs you do yourself will likely save you financial expenses in the long run. As you search for printers in Greenville, SC, keep the specific needs of your office in mind so that you can find the machine that will bring the most ease to you and your coworkers. 

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