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Digitizing Allows Access to Unique Documents by Cleo Gib

Digitizing Allows Access to Unique Documents by
Article Posted: 01/05/2016
Article Views: 90
Articles Written: 12921
Word Count: 614
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Digitizing Allows Access to Unique Documents


Imagine a world where nothing is digitized. No archives filled with old newspapers, maps, and works of literature. No way to research a topic or find a specific paper unless a person is able to physically visit the library that houses a certain document. It was not too terribly long ago that this was a reality. What an advancement it is to have the capacity to digitize items now to be shared via the Internet and digital files. This allows people to have access to a newspaper article printed decades ago, or even a copy of one of the first world maps ever drawn, all from the comfort of their home. This is how digitization services are revolutionizing the way the world does research.

The process of digitizing items, such as maps, letters, newspapers, and other items is delicate business. These documents must be handled with the utmost care, as the majority of items now being digitized are very old and irreplaceable. For most people, it is difficult to think about parting with something so precious and cherished, but it is important to have these items documented properly to help maintain them for future generations. Libraries around the world send priceless items from their collections to be digitized each day, preserving them, and allowing people access to treasured papers they may not have access to by any other means.

There are so many options available when digitizing items. One is to have a document processed for optical character recognition. Through this process, the text on the scanned document becomes searchable. Newspapers can be archived by the edition, page, and even specifically by article. The possibilities are nearly endless. The process of digitizing documents is complex and detailed; a good, honest company will make sure the work is done correctly the first time.

The process begins with a library reaching out to a reputable company and explaining its needs. From there, the person handling the consultation will help create a plan of action to ensure the job is done efficiently and to the library’s specifications. When the plan is set, the library can choose to either ship the items they want digitized, or hand-deliver them. Upon their arrival, items are unpacked and sorted by a receiving clerk who ensures that the items delivered match the packing slip. The items are then logged and given a designated space within the secure, temperature-controlled facility.

While at the facility, items are followed very closely, and a log is updated to show when the documents were moved, where they went, and who handled them. An email is sent to the library each week to keep the customer updated on the status of the job and give an estimate of when it is expected to be completed.

The scanners used for digitization are the top of the line, meant specifically for intricate jobs where every tiny detail matters. Machines are checked at the start of each shift to ensure they are functioning properly, and items are being scanned at the best resolution, adhering to the strict FADGI standards. When the job is completed, the work is checked one last time before being returned to the library along with the artifacts, ensuring that the job was done well, and there are no mistakes.

There are libraries around the world that house some of the most unique and rare books, newspapers, and documents in existence. Why should access to these documents be limited to the people who are able to physically visit a specific library? Digitization services are important and necessary to allow people around the globe to see first-hand the irreplaceable treasures that lie hidden within the walls of these institutions.

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