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A vital first step in planning an event for your business is selecting the conference venue. Here are five tips that will help you choose the best one for your needs and budget. Scope the Location: Before you start looking at conference assembly halls, you need to decide what city the conference will be held in. In part, this will be based on where the attendees will be coming from. If the conference is for your local employees, obviously you will want to choose a venue in your own city. But if you are expecting many out of town guests, you might want to choose a city that will be convenient and central for everyone. If the conference is required for your employees, you should consider choosing a fun and unusual location to make the event more exciting for them. When researching various Islington conference venues, you should definitely make an effort to visit each one in person. Pictures on the internet are helpful, but they can't tell you everything. For example, the pictures might look great, but what if the venue has a funny smell, or an irritatingly loud ventilation system? You won't know that until you visit. Also, be sure to check out the parking or public transportation options available at each venue. Match the Space to Your Needs: Once you've chosen a general location for your conference, start looking for venues that can accommodate the room setups you need. You might need to book several rooms for the different activities that will take place at your Islington conference. You might need a large room with a stage for the main presentation, and then a series of smaller rooms with flexible seating options. Also, be sure that whatever technology you need, such as a projector, a microphone, or internet access, will be available in each room. Depending on the nature of your conference, privacy may also be a concern. If so, you might want to book a small venue like a hotel conference room, rather than a room in a larger conference complex. Find out about Food: Whether or not you offer food at your conference has a lot to do with your budget. If you plan to have a buffet or a sit down meal, you will need to find out how and when your catering service can access the conference hall. If you can't afford to serve a meal, make sure that there is food available for purchase in or near the conference centre. Stick to Your Budget: In order for your conference to be cost-effective, you have to stick to your budget. Where to splurge and where to save depend on your attendees. If it is important to impress your attendees, you might want to choose a pricy, high-end venue, even if that means your guests have to buy their own lunch. If your attendees are attracted to value, you can choose a budget venue and spend the rest of your money on goody bags and souvenirs for your guests. Book early! Booking early is essential to planning a successful conference. The earlier you book, the more likely you are to get the date and space that you want. Plus, you will have more time to coordinate with the conference venue staff, the catering staff, and your own staff to make sure that everything goes perfectly.
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