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“Real” attorneys and firms know the truth: Few firms have the kind of spacious, high tech conference rooms clients are used to seeing on TV. In fact, especially for firms offering generous pro bono services or specializing in low profile sectors of the law, a “conference room” is just about as common as corner offices with nine-foot mahogany desks. The reality of many of today’s law firms don’t leave much room for pomp and circumstance, but that doesn’t mean you have to go without. Professional legal support services can provide lawyers and firms with the kind of brick and mortar establishments they dreamt about in law school. There are many times when secure conference rooms are in demand—but you may not have room for permanent solutions at the firm. That’s when “rentable” legal conference rooms can save the day. Here are a few times when luxury conference rooms are in high demand (and why firms should outsource): 1. Interviewing clients The environment can play a key role in the kind of information and deposition you get. For firms who are scraping by and don’t want to conduct interviews in the same space that doubles as the break room, using a rented legal conference room can do the trick. It helps to give off an air of sophistication when necessary, intimidates when the situation calls for it, and definitely gives a stronger air of professionalism. 2. Videoconferencing Need to conduct an interview or meeting with someone across the country—or globe? Secure a facility that can mix state of the art equipment with the kind of landscape necessary for minimal distractions. Easily seat as many people as necessary when you find the right “match”, let experts deal with the setup of videoconferencing, and enjoy the space and privacy necessary for such delicate situations. 3. Speaker conferencing Likewise, sometimes it’s just not possible to gather everyone around in a tiny office for an hours-long speaker conference. Using a conference room maximizes comfort and ensures privacy. That’s a must when attorneys are buckling down for longer sessions and need cutting edge technology to stay connected with parties around the country. 4. Prepping clients for court There’s a big difference between an environmental lawyer’s cramped office space and the sparse grandiosity of some courtrooms. By shaking up the environment where you prepare clients, they’ll more easily adapt when their time in court comes. A conference room more adequately mimics a courtroom and you can bring in more people to assess, this way the client knows what to expect. 5. Prepping yourself and your firm for a big case Are you drowning in paperwork at your firm? That’s normal, but it can also lead to more mistakes and oversights. The spaciousness of a conference room for those legendary all night prep sessions can help keep you focused. Plus, with every amenity you can imagine at your fingertips, it can minimize wasted time and help keep everyone in the right mindset. Sometimes you simply need more than your go-to office space and that’s when conference rooms come into play. Affordable, stocked with everything you need, and quiet, it might just be your ace in the hole when it comes to preparing for court, deposition taking, videoconferencing and much more. Litigation service offices often offer a variety of services including conference room use.
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