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Today, a lot of information used for business operations are in the digital format. Although it’s easy to assume they’ll last a lifetime once they are stored in a CD or a hard drive, they are prone to damage. That is why it’s important that these vital records are kept in fireproof media vault like those in Williams storage facilities. Media vaults must be made with prefabricated panels with a core ceramic fiber. These are usually used in high temperature industrial applications such as steel manufacturing and furnaces. This insulating material is used on the walls and roof of the vault. The good thing about this material is that it stops the flames from penetrating while minimizing heat insulation. A good storage facility will have a media vault that has passed the most stringent fire protection standard for data and media backup. The best fireproof vaults are given a Class 125 rating. One of the ways to check if a media vault really has a Class 125 rating is to look at the vault doors. Media and server vaults are required to have a double door assembly. Without an outer and inner door, it is impossible for a vault to get a Class 125 rating. Media vaults must also be equipped with automatic door closers. These are automatically activated as soon as the unit detects heat, smoke, or power failure. The outer and inner doors close in unison to seal the vault. The doors are also connected to the facility’s alarm system so that they close when threat is detected. Aside from being fireproof, a media vault must also provide an optimal environment for the long-term survival of data on magnetic media. This means installing a heating, ventilation, and air conditioning (HVAC) system in the vault. The integrity of standard vaults can be compromised after installation of ducts inside the unit. However, vaults at Williams storage facilities are equipped with the only type of media vaults designed to allow ducted air into the chamber while maintaining its Class 125 rating. Professional data and records management systems don’t simply store items. It is also part of their job to protect media that their clients have entrusted to them. With their help, clients can be sure that disaster recovery of their fragile media is possible. For more information on media vaults and records management, visit firelock.com/fire-barriers-vs-firelock-vaults.htm or mnhs.org/preserve/records/electronicrecords/docs_pdfs/DigitalMediaStorage-v5-march2012_000.pdf.
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