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Sending faxes online is incredibly fast and simple. This cannot be said for traditional methods of sending faxes via standard machines. Here are all of the ways in which an online fax service can make running a business easier and more cost effective. Internet-Based While traditional fax services work by sending and receiving encrypted data via copper telephone lines, online fax systems send information over the Internet. This allows for faxed documents to be sent and received quickly and safely. There is no new hardware to install; online faxing works with an existing broadband Internet connection. To get started, business owners or IT professionals will need to install the software on each device that will have access to the system—computers, mobile phones and even tablets are all supported. From this point forward, employees can simply view their documents online in a way that is very similar to reading an email. Desktop Application The desktop application that provides employees with the ability to send faxes online is simple to install and use. Each employee will be provided with their own username and password, and they will use this to log in and view their individual faxes. The administrator—or the business owner—can easily view each and every fax received by the employees as well. The system is not complicated for employees to learn; everything is well outlined and can be accessed with just a few clicks of the mouse. Instead of spending the time to physically send a fax the traditional way, employees can do so from the comfort of their own computer. Mobile Access There are plenty of businesses in which employees cannot be expected to stay in the office waiting for their faxes to come through. Home health care professionals, real estate agents and delivery personnel are prime examples. Thankfully, many virtual phone systems allow employees to download the send faxes online feature directly to their mobile phones and tablets. This way, they can access their important documents virtually rather than returning to the office to see them first-hand. If the documents need to be printed, the employee can select the option and retrieve the printed document when they return to the office. No Supplies to Purchase and Change Fax machines are often contrary machines that are prone to paper jams, outages and toner problems. Employees must ensure that the machine is always ready for use before sending a single document. With the ability to send faxes online virtually, employees do not need to be concerned with changing toner cartridges or loading the machine with paper. In fact, business owners can even save thousands of dollars per year on these supplies. By simply being able to view and print documents via a standard printer, productivity increases and business can enjoy increased revenue as well as better overall customer service. Sending faxes online is faster, cheaper and more efficient than sending and receiving them the traditional way. By installing a virtual phone system and making use of the virtual fax feature, employees will be more productive and consumers will enjoy a better and more satisfying experience.
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