Merits and demerits of software based and web based POS Systems

Increasing POS System security In today’s digital age, customers mostly prefer payments with their debit or credit card rather than hard cash as this is convenient and more secure way. When customer makes payment through credit/debit card, the POS Servers process the information through POS networks. The POS Systems follow Payment Card Industry Data Security Standards (PCI-DDS). But it can’t assure security to customers’ accounts. Especially for the image and prestige of small businesses, data breach fallout can be overwhelming and the business owners may face

customer anger along with fines and audits. Here are the ways to make your POS System double secure: 1.Strictly manage staff permissions: Assign each staff member with specific task and try to lock out the staff members from activities which are out of the job. Managing the overrides of business is important especially in the restaurant. If possible, assign the passwords to users and change the passwords from time to time. Make sure the POS System is secured from hacking attacks, malwares and viruses.

2.Don’t underestimate your business for hackers: If you think your business is too small and hackers won’t try to bother you, think as a hacker for a while. Hackers can easily steal large amount with fewer workstations and small amounts from large number of systems. Don’t undervalue your business for malwares and hackers.

3.Use POS Systems certified by RSPA and PCI-DDS: Consider these standards of security in your preference. Because some advanced processors are certified by security standards, you can also take advantage of that if yours does. This is the credential which adds an extra layer of security on your critical business data and won’t let you compromise on its performance.

4. Use POS Systems which are physically secured: The modern POS Systems are all-in-one highly robust systems for all types of small businesses and they are becoming more popular. There are some physically secure based on iPod and Windows. These POS Systems come with anti-spyware applications that protect your system from any malware attacks.

5.Make sure your POS System is connected only to bank: If you are using Windows based POS System, this is mandatory to make sure that it is well connected with your payment processor and bank. The international hackers were targeted those Subway restaurants which are connected to the online world. The hackers were simply accessed IP addresses of POS machines with remote desktop protocols a few years ago.

Software based Vs web based POS Systems The traditional POS Systems are software-based and most of them were not perfect in their design. But the modern systems are programmed like a typical software application and they are less likely to work as an operating system. The outdated POS Systems were only limited to work with normal sales functions and didn’t have additional helpful options of sales. These older systems are still operating in most retail stores. However, they are slowly getting changed in order to reap the benefits of modern systems. The convenience and the capabilities are said to be the big tools to make the processes of sales smoother.

Advantages and disadvantages of Web-based POS Systems Advantages 1.Since your entire data will be backed up by the service provider on their server, you won’t lose anything because there is no chance of loss due to theft or system crash. 2.With having an internet connection, you can access inventory, reports and other important information from anywhere and any computer. 3.There is no need to buy and install any expensive POS software. 4.Your POS program won’t remain outdated because free updates are always available to keep your system up-to-date. 5.You can easily upgrade your POS program. During busy seasons of your business growth, you can easily add more features on your workstations. 6.The providers can easily fix any technical problem only by accessing to your account online and they will fix the problem remotely at any time. Some service providers offer 24/7 assistance.

Disadvantages 1.Monthly fee is charged by the providers of web-based POS Systems. 2.Internet connectivity is required with your retail workstation. 3.You may be required to use their hardware which can add your expenses. 4.You won’t be able to access the program efficiently once the server is down or internet connection is not available. 5.Startup fee is charged by some providers.

Advantages of Software based POS Systems 1.Monthly fee related to software won’t bother you 2.The dependency of internet connection is completely avoided 3.You can use any compatible hardware with the system which is inexpensive. 4.The installation and use is also easy

Disadvantages 1.In order to keep your software updated, you may have to buy updates. 2.You are not authorized to upgrade your software. Instead, you will have to buy more licenses and software when your business starts growing. 3.Even with internet connection, you can’t access inventory, reports and other business-related information. 4.You will have to call or email the manufacturer if any technical problem occurs.

Conclusion Now it is your decision as which type of POS System suits your business best. Now you can make a best decision for your business, hopefully. Both types of POS Systems have their own benefits and disadvantages. If you choose any one of them, don’t forget to consider their downsides.

Visit geminicomputersinc.com to know more about web-based and software-based POS Systems.

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