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The new age cloud based e mail archive solution has taken the IT world by storm, while carrying the whole concept of data archival to another plane of success. Unlike the complex and costly On Premise solution where archiving performance typically goes down as soon as the archive data volume grows, the cloud based enterprise email archival solutions stands as a tested and proven way of delivering scalable data and stored email messages on demand.
What's email archiving anyway?
Truth of the matter is email archiving is basically an email management process through which all the important email correspondences are preserved in a way, so that they can be retrieved whenever necessary. The messages are typically stored on the magnetic disk storage and are also indexed in a way, so that it can be traced and retrieved within the minimum time frame whenever there is a need in the future. However the traditional On Premise email archiving system has its own limitation and to ensure that the whole archiving system performs adequately (retrieval, ingest capabilities, and the load on mail servers), it demands a rather ceaseless investment in expensive technologies.
Indeed, the cost of electronic storage and search has worked well to usher in a disruptive technology to email archiving s and has further popularized the whole concept of enterprise email archiving solutions on Cloud Nine.
Typically a third party, off premise email archiving and spam filtration service has been designed to archive almost every copy of every single mail sent or received and to block the spam messages at the server itself. In today's law suit friendly world and in today's era where cyber-crime stands as a palpating reality, this kind of hosted email archive solution has gained immense connotation. Grid storage architecture together with the parallel search technology further ensures seamless search performance for all stored emails, regardless of the fact, how huge the enterprise email archive actually grows.
Look for the following four significant pillars in your email archive solution
Almost any e mail archival solution on cloud however involves more than just creating the historical repository of messages.
In order to satisfy the requirements of today's business environment your email archival solution should address the following significant aspects such as:
- Mailbox and server management.
- Defiance with regulatory mandates.
- eDiscovery process support.
- Knowledge management features.
Mailbox and server management: Doesn't really matter if your organization typically relies on the Microsoft Exchange server or on any other kind of email system, a common problem which occurs is that quite a large number of messages can actually reside outside the server. This is exactly where a well-designed email filtering services come into play by automating the whole process of storing and protecting information. It is all about ensuring that the decisions of individual users do not actually compromise the retention of data or violates the overall corporate policy.
Defiance with regulatory mandates: As already briefed, in this law suit friendly world, corporate officers actually bear rather direct responsibilities for implementing measures to protect business data throughout its lifecycle, ranging from its origination to its transmission and storage.
eDiscovery process support: It goes without saying that eDiscovery for litigation purposes has now widened the scope for greater incentive for the systematic storage and retrieval of emails.
Knowledge management features: Let's face the fact; the whole concept of email archive typically represents much of the intellectual property of an organization. However, in order to yield maximum value of this knowledge and information, it is important to make the email correspondence available to the staff members in a rather controlled manner. Cloud based email filtering service can thus play an incredible role in shielding the IP (Intellectual Property) of the organization.
Author's Bio:
Audrian Cambell has been a company head and he knows how email archive solution works to help you maintain your emails storage and makes your job fast and easier. In this article, he shares his knowledge about how enterprise email archiving solutions help in the efficient management of data.
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Email archive solution, Enterprise email archiving solutions,
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