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Nowadays, we aren’t required to own a fax machine to send and receive documents. Using the next step in faxing, email to fax, we are able to get started using nothing but our Gmail address and an Internet connection. This new way of faxing has made communicating a simpler matter, and has erased all the costs and inconveniences of using a bulky facsimile machine. The best way to start faxing over email, is through the help of fax to email services. These companies charge a small monthly fee and provide you with a virtual fax number, linked to your email address so you can receive faxes as PDF attachments in emails. Using Gmail for faxing gives you a reliable way to categorize and sort your faxes in a speedy and simple-to-use environment. It also helps you keep you Google accounts integrated and take advantage of features such as cloud faxing using Google Docs. The fax number you get comes at no extra cost with an email faxing service, and is a virtual one. Instead of using a physical fax line, this number uses a technology named FoIP (Fax Over Internet Protocol), which also allows it to be available for use just minutes after you have set up your account. This is a major shift from traditional faxing, which required the installation of a dedicated line to avoid missing documents. Your virtual line will never be busy. Gmail to fax technology gives users the opportunity to use features missing in machines. Thanks to scheduling you can set your fax for a time and date, and go out of the office knowing that the document will be delivered. This means in many cases re-trying several times to ensure the fax goes through the recipient’s number in the case the line is busy. Fax broadcasting is another feature that uses a common email command to take care of a previously time-consuming task. Using the Cc field on your Gmail compose window you can enter several recipients, so all of them can receive the same fax without having to dial each number one by one. Unlimited storage on the other hand, ensures you always have a backup of your Gmail faxes in your online faxing dashboard area. One of the latest features that is quickly gathering popularity in users of all types, companies and individuals, is the ability to fax on the go. You can just go to the App Store or marketplace and download the fax app of the service of your choice, instantly turning your iPhone or smartphone into a virtual fax machine. Faxes will arrive directly to Gmail and your mobile app, so you can view and even forward documents. Some companies have started experimenting with sending capabilities, using your phone’s camera as “document scanner”. If you are still using old technology, this is the time to make the change. Prices have gone down so much that nearly everyone can afford to have a digital fax solution in the office. To learn more find us at Fax from Gmail and Receive Fax on Gmail
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