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Technology has been advancing at an amazing rate in recent years, from mobile phones to home wireless networks, and thankfully for offices around the world, all-in-one printers are no exception to this rule. Not long ago any office would have required not just a printer, but also a fax machine for invoicing, a photocopier for producing material and probably even a scanner too, for creating and storing files. However, this bulky, expensive and inefficient approach to business administration is now a thing of the past thanks to all-in-one printers.
Saving companies around the world not only money but vital office space too, an all-in-one printer can easily revolutionise the production capacity of even the smallest of businesses, allowing even one man start-ups to effectively create and produce their own publications in-house without breaking the bank. Since their first introduction, all-in-one printers can now handle even more variables, turning them from an office luxury into an office essential.
In general printing terms, inkjet and laser printing options are by far the most popular, but today’s all-in-one printers offer superb digital quality photo printing too; giving users even more scope to produce professional quality materials. Many have a built-in photo retoucher and resolution guide too, so an all-in-one printer can even be used to edit your favourite holiday snaps.
Most all-in-one printers come with a scanner, a fax machine and also a photocopier. These are the standard features that are most common, however, it is important to remember that as the price has come down for printers that can handle many office and household tasks, the quality of each individual feature is often compromised. For example, if you have no use for a scanner, then it would make sense that you buy a good quality printer with fax machine, rather than an average quality printer with fax machine and scanner. Thankfully there are many varieties of printer on the market, so picking and choosing which features you want and don’t want is surprisingly easy.
For most printers, one of the first considerations to make is: does it print fast enough? In a busy work environment, it can be a drain on resources if the printer is too slow to handle large loads, or perhaps slows down when printing in colour. The higher the PPM (pages per minute) rate, the better. Similarly, if you’re wanting to scan a lot of photos, a good quality scanner is essential, as there is little or no point in only being able to scan if your scanner can only produce low quality images. A good quality photocopier is important for much the same reason – there’s no point in having a photocopier that isn’t reliable at the best of times, never mind when using one in business. In addition, a reliable fax machine is essential for businesses wanting to keep in touch with clients via that medium.
Today many all-in-one printers offer wireless and Ethernet connections too, for everything from data uploading to diagnostics, so make sure that the connectivity choices are compatible with your network.
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