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There are many things to consider when looking to hold a successful business meeting, but it’s important to make the effort. After all, business meetings offer the opportunity to seal new deals and cement relationships with existing clients – which shouldn’t be overlooked. Organising a meeting might seem like a bit of a chore, but you need to take it seriously if you’re really set on expanding your firm. After all, if you don’t make it clear that your business is the kind of forward-thinking, ambitious and organised firm anyone would be happy to work with, you may simply find that your clients drift off into the welcoming embrace of your rivals. Here are a few things to bear in mind when holding a business meeting. Make sure you plan your agenda well in advance. This should give you a better idea of what topics are likely to be covered, although you may need to leave some room for flexibility should any related issues crop up during the meeting. Your client may have a few questions in mind themselves and you should ensure you make the effort to answer them in full. Of course, you should be sure to book an ample block of time for your meeting, so that if it does overrun a little you can quite comfortably make allowances for that. It needn’t be completely rigid; business meetings rarely are. Don’t simply leave the task of organising the meeting to one person, or try to do it all single-handedly. Hold a discussion with those who are likely to attend – and anyone else who might need to have an input, even if they can’t make it in person – so that you’re all clear on what it is you hope to achieve in your meeting. Make sure that between you, you have everything you need for the get-together – including any relevant handouts or presentation slides. Of course, when it comes to the big day itself, punctuality is of the utmost importance. Do your best to get to the venue slightly ahead of your arranged starting time. This should give you a bit of a cushion just in case there are any unforeseeable transport problems along the way, and could also provide you with useful thinking time before you go in and get down to brass tacks. Also, your choice of venue is key. Make sure you choose somewhere that has all the facilities you’ll need, as well as good transport links. A hotel meeting room (Sala de Reuniones) could be the ideal venue for a business meeting. Search online to find out more about what meeting rooms have to offer.
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