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Ten Top Tips For Proofreaders by Craig Harris
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Ten Top Tips For Proofreaders |
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Education
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So you need to proofread a document but aren't sure where to begin? Don't panic! Here are ten top tips to help you get the job done... If you wrote the document yourself, ask someone else (whose judgment you trust) to proofread it. As the author, you may see what you expect to see rather than what is actually there. If you have to proofread your own work, put it aside for a while before you do so. Hopefully by then you will have forgotten what you wrote, and can read it again with fresh eyes. Print out the document on paper before proofreading it (even with web pages). It's much easier to miss errors when proofreading on screen. Read through everything twice. The first time, read for sense. The second time, for technical accuracy. Keep a dictionary by your side and refer it to it often. Get a full length dictionary with at least 150,000 word definitions -- concise/pocket dictionaries just won't do! Mark all corrections clearly, using a pen with different color ink from the text you are marking. Professional proofreaders normally use a red pen when correcting. Don't try to do too much at once. Proofreading is a demanding task, and you need to be fresh to do it well. With a long document, take regular short breaks. Try to make sure you are not disturbed while proofreading. Take your phone off the hook and put a 'do not disturb' sign on your door. Put a mark on the corner of any page that includes corrections, so that you (or whoever else has to do it) do not overlook a correction when incorporating changes later. Keep a separate query list for the document's author. When there's something you're unsure about -- a fact of doubtful accuracy, a technical term you're unfamiliar with -- put a numbered query mark in the margin, and add your question to the list. Finally, if you regularly proofread documents that others then have to amend, you should learn the standard proofreading marks. These can be found in writers' guides such as The Chicago Manual of Style (US) and The Writers' and Artists' Yearbook (UK), both of which can be obtained from lending libraries or the Amazon internet bookstore. You can also take courses such as the Professional Proofreading & Editing Course from the Maple Academy, which will teach you the standard marks and give you practice in applying them. college paper writing
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