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About a year ago, President Obama signed a presidential memorandum that directed every part of the Executive branch to reform its records management policies. The memorandum featured a set of deadlines for agencies and divisions under the Executive branch to streamline methods of records management. This is an effort to improve openness under Obama’s administration. The memorandum outlined an eight-year plan, with the collective effort to manage records and vital files electronically expected to be completed by 2019. It covers millions (or possibly billions) of files and documents that require more than just simple copy-paste procedures. The effort will require every ounce of resource they have, including reliable providers like Williams storage service. Below are the some of the deadlines set by the memorandum, all expected to be accomplished by the 31st of December of each stated year. 2013 By this time, the agencies are expected to formulate plans to facilitate the transfer of records and other files to electronic format. Furthermore, the National Archives and Records Administration (NARA) will facilitate a yearly report on updates about new cloud initiatives. It will also be NARA’s duty to look for an acceptable cloud-based service for storage and management of electronic records. 2014 Training for all federal agency employees will be facilitated to help them make the most out of the new records management system. Each federal agency will appoint an Agency Records Officer (ARO) who must be certified by NARA to manage records as per federal law. Incumbents must be certified within a year of assuming the position of ARO within their department. 2016 Regarding the preservation of emails, the memorandum expects the agencies to manage both permanent and temporary email records via electronic format. Since federal agencies receive a ton of emails every day, it makes sense to organize their inbox in some way. Providers such as Williams storage will be crucial to the effort, not only because of their expertise, but also because of the technology they have that can help achieve the ultimate goal. The agencies are also expected to report their annual progress. You can access an electronic copy of the memorandum, along with the directive from NARA, by visiting the White House online at WhiteHouse.gov. There are other deadlines every agency has to take note if they expect transparency and clear accountability for public service.
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