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Since 1922, Williams Data Management is known for its highly personalized services. This is the reason many established companies trust the records management by Williams to deliver unrivaled service. Safeguarding important documents is extremely crucial in any line of business. While more businesses are adapting the paperless system, they still need to keep some important paper records. These documents may contain sensitive information that need to be securely stored. Williams can place your important documents in their 400,000-foot facility monitored by the latest security systems. In addition to storing the actual documents, Williams records management services also includes data imaging. Data imaging or scanning refers to the process of converting paper documents to digital form. This is advantageous to business owners because it gives them easy access to the data no matter where they are. For example, if you are on vacation, and you need to browse through important documents, you can contact Williams to send them via email. They can send the scanned document—usually in pdf format—no matter where you are. Aside from security and convenience, this method of sending files is also more eco-friendly. You no longer have to waste paper using your fax machine, and you’ll get the necessary documents in an instant. Williams Data Management uses the latest state-of-the-art scanners so that the documents can be clearly captured. The system in use can also make it easier to index the documents and digitally process them. Finding documents is easily managed with the company’s search system; simply type the keyword, and you will find what you’re looking for in an instant. Once a document has been scanned, Williams Data Management will store it in perpetuity; this is the most secure way for you to store important data. You’ll save money on storage space by digitizing the documents and storing them with the aid of state-of-the-art security. If you want to learn more about other services by Williams Data Management, you can browse through their official website on williamsdatamanagement.com. If you want to read more on data imaging, you can visit wisegeek.com/what-is-document-imaging.htm for more relevant information.
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