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Report Writing is an important skill for professionals as well as non-professional. Report writing is used daily and it is required at school and at work. It is also considered a routine work in civil and public services. Writing reports is for a reason. Information is provided, when you are asked to write a report. What is expected from you is competent information analysis, making practical and sensible recommendation, and drawing appropriate conclusion in your report. Object Clarification You must have clear idea about your brief before you begin writing your report. Its object is essential to know because without knowing the object you cannot write a report usefully. Report writing can fail in certain circumstances such as assigner may assume that you acquire needed information. Be clear of the elements of the report, and see how adequate your information is regarding the object, prior to report writing. Preparation To be able to write a good report is a valuable skill for the writer. The key to report writing begins with having clarified idea of the topic on which you are to write report. For that, there is need of extensive research to develop a clear concept of report writing requirements. The essentials are to be ensured in report writing. There are various areas to be looked after in report writing. These areas may include consistency, uniqueness, clarification and presentation. Consistency can be brought by standing out all parts, uniqueness by not repeating words, clarification by linking every paragraph with the next one, and presentation by proper formatting and structuring. Presentation As it is said, first impression is the last impression. It reasonably applies to report writing as the content is examined after the presentation of the report. The main part of presentation is to structure it properly by beginning with a brief summary of the topic. This enables the person who you asked to write report to see the gist of it. First paragraph should tell the reader what the report is all about and what should be expected from it. Secondly, proper formatting brings out the beauty of the words. There is a need of ensuring that all parts of the report stand out clearly and allowing generous spacing between the core elements of the report. Since we are talking about professional writing then writer needs to take care of using formal language throughout the report. The correct level of formality is obtained by following a structure; it will also make sure that anything important is not missed out.
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