More and more I find myself needing to take control of my PDFfiles. Whether it s forms from school that were once sent home aspaper that now need to be downloaded from the Internet, contractsrequiring digital signatures, or documents I ve taken from scannedoriginals that need to be converted to something I can edit.Apple s Preview app is sufficient for the basics, but most days myworkflow has involved some combination of printing, signing orfilling in forms, then scanning and emailing the same. Not a veryproductive process and a waste of time and paper. Smile s PDFPenPro ( Mac App Store link) offers a complete set of PDF editing tools, making itpossible to keep all of your forms digital, and, in many cases,giving you complete control over the content and creation of yourPDF documents.
At first blush, PDFPenPro is a basic PDF viewing application. Opena PDF file and, as expected, the PDF content appears for yourperusal. PDFPenPro defaults to an inconvenient page-at-a-time viewthat requires you to use the sidebar for navigation, but using theView menu you can change this to the zippier Continuous mode thatallows you to scroll through your document s pages without havingto reach for the sidebar. Where PDFPenPro shines is when you have documents that have beenscanned and saved in non-PDF formats such as tiff or jpeg.
Openfiles like these and PDFPenPro offers to run an OCR scan on thedocument and turn every page into editable text. In a matter ofseconds you ve got a document that can be fully edited inPDFPenPro. Similarly, open PDF documents that contain fillablefields and you can use PDFPenPro to enter the required text. Betteryet, if you have paper forms that have been scanned, you can usePDFPenPro s form tools to turn the scanned fields into fillableform fields that anyone else using most any PDF viewer can use toenter data. Perfect extract: PDFPenPro lets you import full websites, completewith links, and allows you to edit, rearrange, and markup thosepages for your own use.
If PDFPenPro s OCR tools have a downside it s in how theapplication handles the OCR text that you want to edit. Select aword that you want to edit and select PDFPenPro s Correct Textbutton and PDFPenPro turns the entire line of text that wordappears in into a text box that you can edit. Problem is that ifyou edit a couple of words here and there throughout the documentyou end up with a bunch of odd little text boxes in each locationthat you edited. Once created, these boxes are easy to accidentallymove and once moved they are difficult to integrate back into thedocument in a way that makes them look like they belong there. Ialso found that there were vestigial bits of scanned letters on thepage if I chose to edit any of the OCR text.
One of PDFPenPro s more formidable features is its ability to takeany website, convert it into a document, links and all, and turn itinto a navigable PDF document that includes all the images andformatting of the original Web pages. This feature works amazinglywell and the resulting PDF files were fully editable, allowing meto easily rearrange images and text and add other markup to theextracted Web page. Several other features that might fly under the radar but which areextremely useful are an indexing tool, that lets you select areasof your document, such as a paragraph heading, and turn it into aclickable index item which aids in navigation through the document.The app includes a library you can use to store reusable clips,such as your signature or logo, that can be quickly dropped into adocument. PDFPenPro also offers iCloud support, so that anydocument you re working on is available on all your devices.iCloud support is free if you purchase PDFPenPro from the AppStore, but due to Apple s policies about apps that can accessiCloud, you ll need to buy the feature for $1 if you purchasePDFPenPro from the Smile online store. Macworld s buying advice PDFPenPro is an excellent PDF editing tool that offers even morefeatures than it s possible to cover in this review.
While I d behappier with text editing options that have a more integrated feel,PDFPenPro makes editing a wide array of PDF files a snap. OCR,iCloud file sharing, document indexing, form editing, an a broadarray of other features make PDFPenPro an excellent PDF editingtool and a supreme bargain. [ Jeffery Battersby is an Apple Certified Trainer, (very) small-timeactor, and regular contributor to Macworld. He writes about Macsand more at his blog.
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