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After spending time and energy to finally find the ideal fleet fueling supplier, things are finally starting to look up for your company. Whether you are the owner of a long haul trucking business or a small independent taxi company, fueling suppliers are an integral part of what makes you company run smoothly. From on site location fueling needs to mobile fueling options, they can help you take care of nearly any concern when it comes to keeping your fleet on the road. As is often the case however, this sense of relief can lead to complacency which can be bad news for your bottom line. If you are not reviewing your fleet fuel companies invoices, you could be losing out on a lot of money. Here are just a few tips to make sure you are getting charged only what you should. The first thing you need to realize is that audits will require time and data to be effective. If you can allocate resources to the auditing process with your current staff, then it is a great idea to do so. However smaller and even some mid-sized companies will have a hard time finding enough staff to do the audits, and in this case hiring an outside company to review your fuel service receipts is a good investment. Calculating vendor margins should be your first priority on any fuel service audit. The purpose of doing this is to ensure that the fuel margin numbers should closely match the agreed upon fuel price deals. If there is any discrepancy, it is time to investigate. Additionally, detecting duplicate charges during the audit is a great way to tackle a common problem on many invoices that can end up costing you and your business money. Even the most cursory of audits will give you a good feel for your monthly bill numbers and allow you to instantly recognize when the numbers are higher. When this happens it is time to delve deeper into the reports to find out exactly what the issue is. As any company who has to maintain a fleet will tell you, fuel costs are always in the top five budget concerns. If yo want to make sure that your costs are not getting out of hand, you may need to consider beginning an audit process of your own. After all the whole point of having a fleet fueling supplier is to save money, not give it away.
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