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Meeting Room Solutions for Remote Meetings  by Shalini Mittal

Meeting Room Solutions for Remote Meetings  by
Article Posted: 03/23/2022
Article Views: 316
Articles Written: 200
Word Count: 539
Article Votes: 0
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Meeting Room Solutions for Remote Meetings 

Video call meetings can be of high quality if you invest in video conferencing software and hardware such as microphones, cameras, physical space such as conference rooms, home offices, etc. Remote meetings through the video should be accessible, stable, and reliable so that the work gets done smoothly. Zoom is considered the best and most highly effective video conferencing software.

Remote employees should have dedicated equipment and a home office that will not impact the calls or meetings. If background noise is an issue, then a headset that is optimized for calls should be used by both parties to make the meeting seamless. Remote companies should also reimburse their employee with a stipend to get the necessary equipment. If you try to cut costs on conference rooms and hardware, this will affect the experience and productivity of the hybrid team.

Requirements for Remote Meeting

It is important to invest in the following equipment to make remote conference rooms work effectively for synchronous collaboration and video conferencing.


There must be cameras for conference rooms to help remote workers see everything. Cameras having wide angles helps in capturing the entire meeting room and variable zoom. This allows remote employees to experience eye-level contact when they set their eyes on the display screen. There are also 360° cameras that you can go for.  


To ensure collaboration with remote employees, you need at least two displays. One will be used for sharing a screen or for presentation, and another one can be used to see the remote individuals' faces. You must examine whether your video conferencing hardware & software will support dual display before adding it. For instance, several displays along with multiple configurations are supported by zoom rooms.


Speakers help in removing sound complications and ensuring team productivity. Professional grade speakers are required for all-hands meetings and large meeting rooms. Other equipment for the remote meeting is integrated speakers and microphones needed for medium and small rooms, such as the HDL300 system.


Small rooms require integrated microphones of good quality. Microphones are needed to be omnidirectional to pick audio from every direction with equivalent gain. Conference rooms having studio and podcast microphones may not be a viable option as it needs moving of microphone. If you want a great experience in the meeting room, then sensitive microphones are a better option for remote employees, depending on the acoustic and ambient noise of the conference room. MXL microphones designed for remote meetings are especially professional grade. A laptop microphone may not be sufficient to pick up sound. Voice echoing is prevented with the help of an external microphone.

Whiteboard/ Smartboard

This equipment is very important for solving your team's problems. Smartboard helps the remote team solve their problems similar to a normal whiteboard with the additional feature of saving, digitizing, and transmitting work to others. This equipment brings a remote worker a total new collaborative work environment.

If you face problems in remote meetings, then Yealink A20 will give you custom equipment packages that will easily integrate into the conference meeting. Our premium Yealink Meetingbar A20 provides the most immersive and seamless experience for hybrid employees.

Related Articles - Yealink A20, Yealink Meetingbar A20,

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