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Having numerous tactile documents in your company can be considered as a headache. Whenever you need to pick one article out of the stacks of files that you have, you might need to spend many hours just looking for a single piece of paper. If you still remember the time when the internet is not yet fully available to students and the only way to research is through a library, that condition is the same with the kind of situation that you are in right now. It is very frustrating to rummage in a sea of documents just to get a single record that you need. That scenario is becoming very common in the business world, and that is why document management systems were developed. A document management system is a program that is designed to share, store, capture, and arrange documents digitally. You can use this application to create digital copies of your paper documents. The benefit it can give you is centralization, and because of that, you can find and access your documents on only one place alone. You will not need to search every file cabinet that you have. All you need to do is open the program, type the name of the document that you want to retrieve, and then it will give you the result that will contain a link to the file you are looking for. Another benefit of this program is that it will diminish your worry about your documents disappearing during accidents. Paper and computer data can be destroyed; however, creating backups of digital documents is faster and more convenient than manually photocopying every single page of your paper files. In addition, if a document is prone to revisions, it is easy to manipulate and change the data in a digital document. If you use a document management program, you would not need to reprint the revised document and share it across all the people or departments that would need a carbon copy of that document. This kind of functionality is very beneficial to those industries that are likely to have this kind of scenarios. A few of those lines of work are manufacturing, healthcare, and construction. According to a research back in 2007, almost 90% of companies have paper based corporate information. Considering that computers are already prominent during that year, it is still surprising that companies have not thought about completely making their documents digital. It was also estimated back then that the total number of documents increases 20% every year. On another note, together with that data, it is said that most of those companies waste 50% of their time just managing their physical documents. As of now, document management programs are required by businesses, and your company is not an exception. However, there are many DMSs (Document Management Systems) today, and choosing one is very difficult. Nevertheless, it is advisable that you get Filebound. This product has been proven effective as a document manager. Many companies today are already making use of this great program, and they are very pleased with its performance. Therefore, it is best for you to check and see if that product can accommodate your need for managing your documents. Are you looking for more information on document management? Visit http://www.tallega.com/products/filebound/ today!
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