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Beginning To Write Specs by Juan Bell
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Beginning To Write Specs |
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Education
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Now that you've seen the standard format, the job might seem even more challenging. When jotting down the first notes for your specs, just try to be as practical as feasible. Think about who will use the piece of products, and what they'll be expected to do with it. Are there particular menu items it will be utilized to prepare? What capacity do you need? What kind of power source will be utilized? Where will it sit within the kitchen? Does it have to be mobile to serve more than a single area? As Canfield hinted, delivery, setup, and installation costs ought to also be incorporated in the specs. These are frequently overlooked, resulting in unexpected additional expenses. Arthur Avery, in his Modern Guide to Foodservice Equipment, provides a good, thorough outline of general needs to be incorporated in written specs. The typical, very easily recognized name from the piece of products. For example, reach-in refrigerator, one-door. A general statement of what the buyer wants. A one-door reach-in refrigerator to become used by the hot-line cooks to store products prior to cooking. Specific classification info. This contains type, size, style or model, grade, type of mounting needed, and so on. In some instances, drawings or diagrams is going to be helpful. Proof of high quality assurance. Inspection reports or results of performance tests on the equipment. Delivery and set up. Who will do it, and when; just how much are you willing to pay for it? Put your request in writing here. Any particular needs about construction. This may consist of materials used to construct the equipment; utility particulars; performance parameters; certification by an agency, for example Underwriters' Laboratories or the American Gas Association; warranty and/or maintenance needs; and also the need to be supplied with instructional materials about set up, use, or maintenance. (You'll learn more about certification agencies later in this section.) An additional suggested list of really practical specifications comes from the Foodservice Information Library's SPEC-RITE for Kitchen Equipment. It contains 20 specific points to think about: 1. Who is the purchaser? (Who's paying the bill?) 2. Where ought to the equipment be shipped? 3. How is the products to become shipped, and who pays the freight expenses? 4. What particular services are incorporated in delivery: unloading, uncrating, setting in position, leveling, mechanical connections, start-up, use demonstrations? 5. If permits are needed, who will secure them? If inspection is required, who does it, and who pays for it? 6. List any suitable standards of national agencies (electrical, mechanical) for this kind of products. 7. Provide mechanical particulars, for example kinds of utility hookups, dimensions, etc. 8. List the interior and exterior colors and finishes you want the piece of products to have. 9. Consist of any other options you would like. 10. Decide to include (or exclude) the "or equal" clause, which states that you'll accept something of equal value if your exact needs can't be met. 11. Require in writing that all custom-fabricated products be of uniform design and finish. 12. Supply a deadline for delivery, which includes adequate time for production and shipping. 13. Outline warranty needs, including who will service the warranty, how long it will be, and what it ought to cover. 14. List set up responsibilities. Who pays for it? Is the price included in delivery? Should installers be union or nonunion; at what rate of pay? Are there particular times of day the installation can (or can't) be performed? 15. If products arrives early, before a new facility is completed, where will it be stored, and who pays for storage costs? 16. Taxes: What are they, and who pays them? 17. When and how will the products be paid for? 18. If changes are needed, who pays for them, and just how much? 19. If there are delays, who's responsible for any additional expenses (rush delivery, etc.) that might be incurred? 20. If the order is cancelled, what would be an suitable reason? Will there be cancellation penalties; how much? Who pays? Should you will be doing lots of spec writing, we recommend the SPEC-RITE publication. It's a workbook to help products purchasers buy and sell intelligently. The book very first guides the prospective buyer via a series of questions, provides some generic guidelines for each equipment category, and then generates a specification template. The activity is structured to improve communications between the operator and also the dealer or consultant. As you are able to tell, this is much more complicated than a department store purchase. A few from the topics we've mentioned deserve further discussion. They're certification agencies, warranties, products start-up, installation, and maintenance. resume writing services
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