Planning is the key to the success of any event, whether inside or out. To get you started we’ve come up with a few simple steps, but you’re bound to have a few more to add… Guest List This is one of the first things you should consider as the number of guests you invite will directly link to the venue you hire and how much you need to look into event furniture hire. Each person you invite will directly impact the costs as this will mean more seating, more tables, more food and more drink. The larger venue will likely cost more too. Be a bit ruthless with your guest list – you don’t need to invite everyone, and usually you’ll feel worse about the people you can’t invite than they will. Most people who you’d consider cutting probably wouldn’t have expected to be invited anyway. Venue The venue needs to be found very early on in the process because these get booked up quickly. Once you’ve got a venue then you can start organising everything else there is, and making seating plans and more. Some events can be mostly held outside, but you’ll still need some sort of shelter for the evening when it gets a bit chillier, to eat, and just in case the weather isn’t quite what you were hoping for. A simple marquee can look beautiful and elegant, and be decorated for your theme with ease. A simple white canvas is all it starts out as. Food and Drink Once you’ve consider event furniture hire, the venue and the guest list, you need to start planning the catering options. This can be simple. You can organise a sit down dinner or a more relaxed buffet option with barbeque food or something similar – whatever makes more sense for you and for the sort of event you’re planning. Just because it’s a formal concept like a wedding doesn’t mean you have to behave in a way which isn’t how you usually would. Accessibility Inside or out, near home or far away, you need to make sure that your event is entirely accessible. Whether that’s for elderly relations who are wheelchair bound or for pushchairs for little ones, or anyone who might struggle with stairs or slopes. Getting to the event is one of the most important things, so pick a location which has car parking, a nearby train station, and make sure everyone you want to come has ways and means of getting there. The most important thing, whether you’re looking at event furniture hire, entertainment, or fish and chips, is to make sure that you’re organised. Joseph works for an event furniture hire company based in London. With several years experience in the event furniture hire and mobile bar hire industry, he has a lot of specialist knowledge on the industry.
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