|
Copy machines can be known throughout the office as finicky machines with minds of their own, but there actually are some important tips to keep in mind if you want your copiers in Greenville, SC, to continue to run as long as possible. Proper Placement Make sure you do not have your copier placed near a vent or a window. The temperature is more likely to fluctuate in these areas, which can actually mess with your print quality, particularly when it comes to color copiers. The changing light level from bright daytime to darker nighttime can also affect the integrity of your copies. It is best to keep a copy machine on an inside wall with space around it for ventilation to prevent overheating. Use the Right Paper Using the right kind of paper really does make a difference. If you are using the cheapest paper that your local office supply store has available and are getting a lot of paper jams, it could be the paper. If the paper is not heavy enough, then the sheets will just glide through the copy machine and slide around where they shouldn’t, which is what causes paper jams. Make sure that you read the manual for the copier, especially where it says what the recommended paper weight is. You might not have been aware that different paper has different weights, but this is a vital thing to look at when you are choosing paper for your machine. Reboot It Rather Than Kicking It There may be times where you get frustrated with the copier, sure that it is not doing something that it is supposed to do. Remember that most errors with copiers are the result of user error. Make sure not to hit, kick, or jerk around the copier or any of its mechanisms. If you have cleared all of the paper jams out of the way and made sure there is sufficient ink and toner and paper in the paper trays, try rebooting the copier. If there is something wrong and you cannot figure out what it is, call a professional. Losing your cool with the copy machine is not likely to do any good. Put Paper in the Right Way Whichever way your paper faces in the paper tray, put it in the document feeder the same way. This will make it much easier for everyone to use without having to remember that they need to put the paper in the document feeder “backwards.” As more people remember which way the paper faces, a lot of paper jams and other errors can be avoided. There are likely going to be stickers or diagrams on the copier to help users remember this, but putting a reminder on the copier, away from any mechanisms of course, may go a long way to helping people remember this important tip. Have a Professional Checkup No matter what it might seem like, your copy machine is actually not a living, breathing creature, but it will need some regular maintenance just to make sure things continue to run smoothly. Having a professional come out and take a look at your copy machine will be an important step in making sure that it has a long and happy life and that you can use it for all that time without trouble. Although your copier may seem like it has a mind of its own, it really is just a machine that does what it was designed to do. When your copiers in Greenville, SC, need service, make sure to call a professional who can help you with valuable tips like these for keeping your copier in good condition going forward. At Major Business Machines (http://mbmachines.com/Products/List/?v=1&sl=3), we offer a wide selection of copy machines that will save you time, as well as cut back on outsourcing costs. We’ll help make life at the office a little easier for you. Get your copiers greenvillesc today!
Related Articles -
copiers, greenvillesc,
|
