Similar to other countries, Australia has tough information privacy laws and regulations regulating the extent to which a company needs to safeguard all the private data of its employees. Secure document disposal organisations offer solutions to any kind of organisation that needs private papers disposing of, but it's in your interests to be sure that the provider you are using is going to be fully compliant with the 1988 Privacy Act. |
Making sure you keep the private information of your workforce confidential will be advantageous for your business, and ignoring this responsibility could have repercussions over and above legal action due to a worker's complaint. For example, sensitive information regarding financial details and contact information may be used fraudulently by identity thieves, or another company could use important data in order to gain a competitive edge over your business. Regardless of whether the immediate implications are legal, criminal or competitive they are going to cost your organisation time and money.
To find a firm that will provide you with excellent customer care, comprehensive details concerning the destruction of your data along with guaranteed confidentiality, you'll want to look at these points.
The initial point is to look at identifying an accredited secure document destruction organisation. Firms throughout Australia have a legal duty to take the appropriate steps in an effort to securely protect and/or dispose of private or sensitive information that it gathers. This includes records and documents collected before the legislation came into force in 1988.
To make sure that the company you end up picking uses recognised methods of destruction and appropriate degrees of security when it comes to your written documents, you should check for an NAID (National Association for Information Destruction) Australia accreditation. NAID is an self-governing organisation dedicated to protecting businesses and private individuals from the misuse of their private information. If a firm you are looking at is accredited by NAID-Australia then you'll be assured of the quality of their work, and compliance with legislation.
Second on the list of critical factors to consider should be the employees of the paper shredding firm you are considering. The vast majority of businesses have put their personnel through a suitable industry standard police check to ensure a basic degree of safety for your records and documents. There are additional, much more demanding, checks which various businesses put their employees through. When a company's employees have been approved, for instance, by the ASIO (Australian Security Intelligence Organisation), you'll be positive not just that the business's procedures are consistent with the industry guidelines, but that the individuals employed by the provider conform to these requirements as well.
A good way to guarantee beyond any doubt that your files will be completely destroyed to your total satisfaction is to observe the process. Plenty of reputable businesses will allow you to watch if you'd like to make sure you are totally satisfied with the final result. After the destruction is completed these businesses can also provide you with a certificate to demonstrate that you have disposed of your records and documents in accordance with the law and as completely as is practical.
A final aspect to consider and one that a great deal of businesses might consider less important is the environmental effect of getting rid of your written documents. It is good to identify a company who will recycle the waste material from your destroyed files. This not only helps to maintain the planet, it also demonstrates that your firm takes its environmental responsibilities very seriously. If document destruction services may very well be what you need, there's plenty more information on the Shred-X website - shred-x.com.au.
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